INSTRUCTIONS FOR SUBMITTING VIRTUAL SESSION OR POSTER PRESENTATIONS

Creating your Video Presentation

When you register, please indicate if you will be submitting a presentation for a discussion session or poster for the poster session.

Slide Show Presentation: In order to make the best possible use of the virtual conference medium, SSI 2020 will adopt a “flipped” model for oral presentations whereby presenters are asked to pre-record a video describing their work for attendees to watch before attending the relevant live session, freeing up the bulk of the session time for interaction and audience questions.

Recording your PowerPoint or Keynote presentation as a video is easy (in PPT the “record” function is under the “slide show” tab) and we are recommending the PechaKucha format (20 Slides, 20 seconds of narration for each) For help in creating your script, recording, and timing your presentation in PowerPoint there is a lot of helpful videos on YouTube, for example: https://www.youtube.com/watch?v=32WEzM3LFhw&t=307s

https://www.youtube.com/watch?v=32WEzM3LFhw&feature=youtu.be&t=215

Plan out your content.  Write a script and decide on slide images.

    • Use images instead of words on the slides.
    • Use only necessary animation, and use it sparingly.

Record the presentation with narration within PowerPoint or Keynote. The result should be in MP4 file format.

Share the video with SENCER:

Upload the MP4 file to any cloud repository (i.e. Google Drive or Dropbox, ensuring that you set the permissions to enable public downloading and send the URL to eliza.reilly@stonybrook.edu Please use subject line: SSI Video Presentation. JUST EMAIL ELIZA IF YOU HAVE PROBLEMS OR QUESTIONS!

We are asking that video presentations all begin with a common a title slide format. Download a slide template here:

Download (PPTX, 365KB)

During the in-person conference presenters will be grouped together into one-hour sessions based on topics, with 2-3 presenters scheduled per session. During the session, each presenter will be asked to give a 3-minute “flash talk.” This can be supported by a single slide or other visual aid recapping the main ideas from their video (the “session rooms” have virtual screens) and in the remaining time they will take part in a moderated discussion with the other presenters as well as with attendees, facilitated by a Session Chair.

Poster: A poster is a single image containing a visual display of the presenter’s work that will be shown in the Posters & Exhibitions area within the virtual conference venue. Presenters are expected to station themselves by their posters and engage in dialogue with conference delegates about their work during a designated poster session. Poster presenters may also optionally create a pre-recorded video of no longer than 7 minutes in length to complement their poster. This video will be on the web and available before and after the conference.